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Office 365 - Business Essentials or Business Premium?


There are a number of different Office 365 plans to choose from (as well as add-on products).

Let's concentrate on just those applicable for the 'up to 300 users' bracket for now.

You have three choices:

Office 365 Business - £7.90 user/month

  • Office on devices (Outlook, Word, Excel, PowerPoint, OneNote, Access, Publisher)

  • Office Online (Browser versions of Word, Excel, PowerPoint, OneNote)

  • OneDrive for Business (1TB of storage for each user)

  • No other services (e.g. no email, no SharePoint, no Skype for Business, etc.)

Office 365 Business Essentials - £3.80 user/month

  • No Office on devices (but you can use your own copy of Office)

  • Office Online (Browser versions of Word, Excel, PowerPoint, OneNote)

  • OneDrive for Business (1TB of storage for each user)

  • Exchange Online (50GB mailbox for each user)

  • Skype for Business (Instant Messaging, Voice/Video Conferencing)

  • SharePoint (create an intranet, collaborate on documents, etc.)

  • Teams (Chat based workspace - like Slack)

  • Planner (manage tasks and teamwork - like Trello)

  • Yammer (collaborate & discuss across departments & locations)

Office 365 Business Premium - £9.40 user/month

  • Office applications (Outlook, Word, Excel, PowerPoint, OneNote, Access, Publisher)

  • Everything else you get with Business Essentials

So which to choose?

If you use some other provider for email / calendar / contacts (and you're happy with that), and you have perhaps no more than two or three users, you could go for Office 365 Business.

If you have more users than that (or if you want to use 365 for email / calendar / contacts as well), you have a choice of Business Essentials or Business Premium.

The only difference is Office.

If you already have Office 2013 or 2016, then maybe go for Business Essentials for now - so you get all the services, but use your own copies of Office.

(I would then advise looking at switching to Business Premium in a couple of years - because it is one of the cheapest ways of getting the newest Office applications.)

If you've got an older version of Office, say 2010 or 2007 - then I would recommend Business Premium.

Bear in mind, you can also mix and match - maybe use Essentials for 'light' users, who can work on documents, spreadsheets, etc in their browser - and get Business Premium for the 'heavy' users.

For full comparison of these plans, see http://bit.ly/2twXnNq

Note that the prices above are correct as of June 2017, are ex VAT, and are based on a 12 month subscription. You can pay monthly or yearly - the price is the same.

As an alternative, you can select a month-by-month subscription - but the costs increase slightly.

Note also that you can trial Office 365 free for 30 days.

Contact me if you'd like to discuss this or any of my other blog posts

#Office365 #licensing #smallbusiness

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